Junior Personal Assistant (Group CEO’s Office) | Jobs In Dubai

Junior Personal Assistant (Group CEO’s Office)

✨ An exciting opportunity to be at the center of the organization, providing high-level support to the Group CEO’s Office and ensuring smooth daily operations.

What You’ll Do:

📅 Calendar Management

• Assist the EA in organizing and maintaining the Group CEO’s schedule.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Ensure the Group CEO is informed of upcoming commitments and responsibilities.

📞 Communication Handling

• Manage incoming and outgoing communications, including emails, phone calls, and messages.
• Draft, review, and send correspondence on behalf of the Group CEO.
• Ensure timely and appropriate responses to communications.

📄 Document Preparation

• Prepare and edit reports, presentations, and correspondence.
• Ensure documents are accurate, well-organized, and professionally presented.

📂 File & Record Management & Coordination

• Organize and maintain files, documents, and records efficiently and confidentially.
• Ensure quick and easy retrieval of information when needed.
• Coordinate with internal and external stakeholders to facilitate meetings and events.
• Prepare agendas, take minutes, and follow up on action items.

📊 Data Compilation & Initiatives

• Conduct research and compile data to support decision-making.
• Provide summaries and reports based on research findings.
• Assist in managing special projects and initiatives as directed by the EA.
• Ensure assigned projects are completed on time and within scope.

🖥️ General Administrative Support

• Handle phone calls, emails, and inquiries.
• Provide support for bank events.
• Assist the CEO Office team and Group CEO as needed.

🔒 Discretion & Confidentiality

• Maintain a high level of discretion in all matters.
• Handle sensitive information with professionalism and care.

What We’re Looking For:

🎓 Qualifications & Experience

• University degree or equivalent.
• 3 to 5 years of experience in an administrative or secretarial role.

✅ Key Competencies

• Excellent communication skills.
• Strong customer service orientation.
• Ability to manage change and stay self-motivated.
• Collaborative and a strong team player.
• Proficiency in IT tools and office software.

🧠 Problem Solving & Complexity

• Ability to proactively identify and resolve routine issues.
• Critical thinking and adaptability to changing circumstances.
• Strong multitasking skills with attention to detail.
• Ability to handle sensitive information discreetly.
• Managing projects, ensuring deadlines are met, and maintaining confidentiality.

🤝 Interaction & Stakeholder Management

• Engage with internal and external stakeholders, including senior executives, team members, clients, and partners.
• Professionally manage communications on behalf of the CEO’s Office.
• Build and maintain positive relationships while navigating complex and sensitive situations.

What You’ll Gain:

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work culture.
• Access to cutting-edge tools and technologies.